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Solicitations: Solicitations - Closed Public Search: Solicitation Details (ID: 6)
 
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ADDENDUM 1 - RFP 23-24-05.pdf 11/22/2023 12:22:34 PM
NOTICE OF INTENT TO RESPOND.pdf 10/24/2023 8:50:58 AM
TOT-Camino Real Hall.pdf 10/24/2023 8:43:40 AM
RFP 23-24-05 PROPERTY MANAGEMENT SERVICES.pdf 10/24/2023 8:43:36 AM
 
   

 
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1. Regarding the roof, when was it last repaired? When was a re-roof done? What is the current condition of the stucco? The roof has been inspected this year and the current condition is good.

2. How old are the buildings? 115 Civic Plaza Dr – built in 1938. The north addition which is listed as 205 Bedford Lane was built in 1957, we think.

3. Safety and Compliance: Does the property currently comply with safety and building codes? (e.g., fire safety, accessibility, and environmental regulations.) Yes

4. Will the town provide records of previous inspections and compliance measures? Yes

5. Security and Access Control: Do the buildings require any specific security measures? Will the Town install and manage a security system? Or is that the contractor’s responsibility? No specific security measures are required, unless required by a tenant. Security system will be tenant or contractor’s responsibility.

6. Do the existing tenants (Small Business Development Center) have a lease agreement in place? And can that be shared? They do not at this time, we are working on this with them

7. Would the Town provide more details about the leasing requirements (e.g., lease terms, rent amount)Yes with the successful proposer.

8. Would the Town make the previous lease agreement with UNM available for review? Will have to search for this, but assume if we find it, that it will be shared.

9. What are the space requirements (e.g., square footage, office configurations) for the potential tenant groups? There are no space requirements at this time.

10. What is the preferred timeline for occupancy by the prospective tenants? Timeline for occupancy shall be determined once proposal from property manager is received.

11. What specific objectives or goals does the Town of Taos have in mind for this property management project? A person or firm to manage and oversee the leases and tenants of this building. We are looking for someone to manage the building for the Town.

12. What is the budget allocated for this property management initiative? TBD.

13. What are the Towns expectations regarding the buildings’ management? Are there any specific services they require? Are there any legal or regulatory compliance requirements that the property management team needs to be aware of? Manage the leases and tenant requirements, working with the Town on any improvements required. Also, as required, look for potential tenants for the building that fit within the proposed mission for this building – “Business Resource Center.”

14. What is the expected duration of this property management contract? 4 years

15. Who will pay for utilities? The Town will cover the cost of utilities.

16. Would the Town consider Tenant Improvements / Space buildout? Yes

17. Specific expectations for managing the property? Nothing additionally

18. Maintenance and Repairs: Regular maintenance and prompt repairs of plumbing, electrical, HVAC systems, roofing, and structural integrity. Does the contractor provide the Town with a list and then oversees that the Town gets all the maintenance and repairs done? Or does the contractor procure workers and then pay them out of the funds awarded from the town? Does the Town have a budget allocated for these repairs and improvements? What if repair costs exceed contract payments? Are contract payments reimbursable? The Town will cover maintenance and repairs of the building by utilizing staff facilities and maintenance and Town contracted contractors for projects outside of our staff capabilities.

19. What is the Facilities dept. Budget? What’s being allocated to the building out of that? If you mean what is allocated for doing tenant improvements, we are entering into a contract with a local architect/ engineer to help determine the scope and costs for upgrading the building.

 20. Landscaping and Grounds Maintenance: Maintenance of lawns, trees, and other outdoor features. Does the contractor provide the Town with a list and then oversees that the Town gets this work done? Or does the contractor procure workers and then pay them out of the funds awarded from the town? Town will maintain

21. Technology and Infrastructure: Is the contractor responsible for the technology infrastructure of the property? E.g., ensuring that tenants have access to reliable internet and communication services. The Town will be

 11/30/2023 1:27:55 PM

As follow-up from today Bailey - we are looking to have the following questions answered:

Does the building currently have an internet connection and if so, with who and what is the speed?

Are offices wired for internet?

We want to confirm that the Town will pay all utilities.

Who will the property manager report to - the Town Manager or Facilities Manager?

 

Thanks! Lisa Adkins, FatPipe Taos

1. No, the building does not currently have an internet connection. 2. No, the offices are not currently wired for internet connection, that will need to be ran in order to establish internet connection. 3. The Town will pay for all utilities 4. The property manager will report to the Town Manager. The Facilities Director will assist with any issues with the property. 11/8/2023 12:14:52 PM